Qualtrics

UW Qualtrics is an online data collection tool licensed by the University of Washington for use in academic-related research and administrative projects. UW Qualtrics grants access to Qualtrics Core XM features, allows users to create and administer surveys and web forms, and provides quantitative analysis and reporting on the collected data.

How to Get Qualtrics

UW faculty, staff and current students are eligible for UW Qualtrics accounts but must be granted access to a UW Qualtrics division.

There are two ways to get access to UW Qualtrics:

First, check if a UW Qualtrics division that is relevant to your need already exists. If one does, contact the division administrator listed to access that UW Qualtrics division.
If a division relevant to your needs does not exist, fill out the UW Qualtrics request form to set up a new UW Qualtrics division.

License Details

Information Security Policies

When using the UW Qualtrics Brand, you must follow the University’s Information Security and Privacy policies developed by the UW Office of Information Security and UW Privacy Office.

Personal data, data classifications, and structures – This overview provided by the UW Privacy Office describes the way personal data are defined, classified, and organized at the University of Washington, providing clarity about the types of data and operations performed on data that have the potential to impact the well-being of the individuals the UW serves.

Restrictions

The UW Qualtrics Brand is strictly limited to purposes that support the university’s mission, including but not limited to academic and research purposes. The use of Qualtrics for personal activities is prohibited.

Consider legal, regulatory, and university policy requirements when collecting survey data. If unsure whether or not your survey questions contain or request sensitive data, contact the UW Privacy Office for guidance.

Extensive university-wide surveys of population groups such as faculty, staff, researchers, and students require advance approval from the Office of the Provost. Any user who violates this rule will have their Qualtrics account terminated. Please review UW’s measures to protect information through measures described in the UW Administrative Policy Statements 2.2 University Privacy Policy and 2.6 Information Security Controls and Operational Practices.

Additional Information

• Existing UW Qualtrics divisions

Division Administrator Replacement

If you are a current Division Administrator who will be changing responsibilities or leaving the university, it is a requirement that your division maintains at least two administrators.

Contact the UW-IT Software Licensing team by emailing help@uw.edu with the subject “Qualtrics division changes.”
Please provide your replacement division administrator’s contact information and copy them on your message.
We will confirm receipt of this message and all applicable changes to your division.